Exhibitor Resources

This web page will provide links and contact information for all aspects of booth planning. If you need to access your booth contract, pay an invoice, access a payment receipt or change your exhibit contacts for your team, please click here to log into the Map Your Show portal. You will also be able to register your show staff through the Map Your Show portal.

Mark your calendars to listen in on the following webinars to gain helpful planning tips and essential need-to-know information.  Questions can be submitted during the live sessions and the on-demand recording will appear on this web page afterwards.

Webinar #1 – GES Espresso Site Overview, Freight/Shipping, Booth Guidelines and Important Deadlines
Watch recording HERE

Webinar #2 – Mobile App, Lead Retrieval, What to expect onsite, Tips
Watch recording HERE

Attendee Virtual Pre-Conference Orientation – Open to all Conference attendees
April 16 | 1-2 PM ET
Register HERE

Exhibitors and Sponsors can register their team through the Map Your Show Exhibitor Portal. Please see below for your allotted number of badges.

Emerging Brand Kiosk | 2 Badges
10×10 Booth | 4 Badges
10×20 Split Island | 8 Badges
10×30 Split Island | 10 Badges
20×20 Island | 12 Badges
20×30 Island | 14 Badges
Platinum Sponsor | 8 Badges
Gold Sponsor* | 6 Badges
Silver Sponsor | 4 Badges
Bronze Sponsor | 2 Badges
*Experience Center Sponsors receive two additional badges.

Exhibitors may purchase a limited number of additional badges based on booth size. The cost for an additional staff badge is $385 through April 19 and $450 after that date. Please reach out to ispa@ispastaff.com to purchase additional badges.

GES is ISPA’s exhibits partner who helps handle essential logistics and setup functions that bring the Expo to life.
Click here to visit the GES Expresso exhibitor portal.  This will be your one-stop-show to order everything you need to bring your booth to life. Exhibitors will use this site to manage freight, shipping, carpet/flooring needs, furniture orders, cleaning services and labor needs. 

CVENT will once again be the provider of the 2024 ISPA Conference mobile app. Designated primary contacts for all exhibitors and non-exhibiting sponsors will receive an invitation email sent from a CVENT email address to log into the CVENT Exhibitor Portal. Once that email is received, please log in and click the Profile tab on left side menu of your Exhibitor Portal to add your company’s contact information and logo. Click the Content tab on the left side menu to upload a video, document or promotional links for display on the mobile app.

In an effort to differentiate ISPA-initiated emails from spam, please know that ISPA will always inform you in advance before reaching out via an official partner. 

In the initial invitation email from CVENT, primary contacts will also be given the steps for purchasing CVENT LeadCapture (lead retrieval) licenses, which can be used onsite to collect leads on the ISPA Expo floor. Please refer to the section below for additional details.

We encourage primary contacts to update all your company’s profile information and upload your logo in CVENT by March 18 to ensure it is visible to attendees when the app launches in late March. If you did not receive the invitation email, please reach out to jessica.roberts@ispastaff.com.

Lead retrieval services will once again be provided by CVENT LeadCapture. Click here to view the LeadCapture order form. This form will allow exhibitors to log into their CVENT Exhibitor Portal and purchase LeadCapture licenses. These licenses can then be redeemed by downloading the CVENT LeadCapture mobile app (separate from the ISPA Conference app) and using the mobile device to scan attendee badges onsite. Scanned badges will then be collected as leads through the LeadCapture app, where exhibitors will be able to add notes to each lead. Following the event, all captured leads will be sent to exhibitors in a downloadable report.

If you have questions related to LeadCapture or need instructions on purchasing and assigning LeadCapture licenses, click here or reach out to leadcapture@cvent.com.

Please note: While exhibitors can purchase LeadCapture licenses now, they will not be able to assign them to booth staff until early April.

LeadCapture License Pricing:

  • $524 | *Best Value* Three-Pack of LeadCapture Licenses, redeemable on three total exhibitor mobile devices
  • $262 | Single LeadCapture License, redeemable on one exhibitor mobile device
  • $157 | Additional LeadCapture License

The Emerging Brand Kiosks provide a wonderful opportunity to introduce a new brand or product offering to the ISPA community for the first time. These uniform spaces allow brands to simply show up and activate their presence with ease. Participating kiosk exhibitors can find details about their setup and benefits HERE.

All food and beverage items must be ordered through the Phoenix Convention Center by contacting Tina Sullivan. No outside food and beverages can be brought in and orders must be placed via Aventura Catering. If you plan to sample your company’s food or beverage items, this form must be complete and approved to meet venue guidelines.

Internet orders must be placed through Smart City. Please view the Exhibitor Ordering Guide for more information. Orders can be placed HERE

All electrical and plumbing needs for your booth need to be placed through Commonwealth Electric. You can access the electrical order form HERE and the plumbing/water services form HERE.

  • March 21
    • Advance Shipments may begin arriving at GES Warehouse 
  • March 22
    • Deadline to book your hotel in the ISPA room block at Sheraton Phoenix Downtown and Kimpton Hotel Palomar.
  • March 29
    • Deadline to order services such as cleaning and catering provided by the Phoenix Convention Center.
  • April 1
    • Deadline to submit orders for drapes, decor, and furnishings to receive discounted pricing through GES.
    • Last day to register your show staff for Conference. 
  • April 15
    • Pre-event attendee list sent to all exhibitors and sponsors
    • Last day for Advance Shipments to arrive at GES Warehouse
  • April 21
    • 8 am – 8 pm Exhibitor move-in for 20×20 or larger booths and Platinum Sponsors
    • 1 pm – 8 pm Exhibitor move-in for 10×20 booths or larger and Platinum,  Gold & Silver Sponsors
  • April 22
    • 8 am – 8 pm Exhibitor move-in for all booths
  • April 25
    • 3 pm ISPA Expo Close
    • 4 -10 pm Exhibitor move-out
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